The tab groups all the files in the workspaces. In the tab, the files are categorized according to the item to which they are linked :
Files in the workspace - those added from the Files tab
Files attached to workspaces tasks
Attachments to workspaces meetings
To access the Files tab of a workspaces :
Go to the space in question
Click on the Files tab
Adding files to a workspaces
To add files to the workspaces, click Upload File.
A window opens and offers two options to add :
Drag and drop files
Access computer folders by clicking on Choose Files
Files from space
Files added to the workspaces are viewed in this category. These are files that are relevant to workspace members without necessarily being linked to a task or meeting.
Files attached to tasks
The files attached to the workspaces tasks are listed in the tab. To access them, click the funnel button (1) and then click the Attachments to tasks filter (2).
Tip: you want to know which task is related to the selected file? Click on the file to view the information pane (3). In this pane, a link allows you to view the task to which the file is linked (4). There can be several tasks linked to the same file.
Files attached to meetings
Attachments to workspaces meetings are listed in the tab. To access them, click the funnel button (1) and then click the Meeting Attachments filter (2).
Tip: Want to know which meeting is related to the selected file? Click the file to view the information pane (3). In the information pane, you'll see a link to view the meeting to which the file is related (4). There can be multiple meetings linked to the same file.
All files in the space
All files related to the space are listed in the tab. To access them, click on the funnel button (1) and then on the filter All (2).
By clicking on the column headers it is possible to choose the sorting mode of the :
Sort by name
Sorting by size
Sort by update date
Sort by user
This pane opens on the right side of the screen when you click on a file in the tab. The information mentioned about the file is as follows:
Date and time of addition
User at the origin of the addition
Links to the elements to which the file is linked
WEDO manages conflicts between different versions of the same file. When a file of the same format and name is added to the workspaces, WEDO offers two options for handling the conflict:
Replace the existing file with the newly added version
Keep both versions of the file in the workspaces
Info: if you want to choose the second option, a suffix with the version number automatically completes the name of the added file (ex: _2 ; _3 ; _4 ; etc.)
For each file, there is a version history that can be consulted via a specific pane. To access it, click on the file and then on the versions pane.
It is possible to download, restore or delete a version. In order to do so :
Click on the button with the three vertical points of the concerned version
Select the appropriate action
Search through the files in the space
A search tool is available in the Files tab. The search is only done through the selected filter.
Each user can also start a search through the files of all the workspaces of which he is a member.
For more information about searching for a file, please see the following article : Search for a file.